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Information
for Vendors
The Department of Materials Management administers the centralized purchasing
services for all departments of the University. Performing these services in
accordance with sound and prudent business practices, the department seeks to
realize for the University the maximum value for every dollar expended.
Additionally, Materials Management is responsible for the material distribution
of purchased material to various departments on both campuses and operation of
the Heath Sciences Center Storeroom and Linen Room.
In fiscal year 2009, the Department of Materials Management awarded over 7,000 purchase orders totaling just under $70,000,000 and handled over
31,000 freight shipments.
The Department of Materials Management at Tulane has two office locations to
better serve the University:
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Uptown
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Health
Sciences Center |
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8333 Maple
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1430 Tulane
Avenue, Room 1101 |
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New
Orleans, LA 70118 |
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New Orleans, LA 70112 |
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(504) 865-5211 |
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Mailing
Address:
1430 Tulane Ave EP-16
New Orleans, LA 70112
(504) 988-5104 |
Maps of our office locations and an
employee directory are available on our web
site.
The Uptown and Health Sciences Center offices are responsible for the
procurement of supplies and equipment used on both campuses of the University. A
non-comprehensive list of items purchased through these offices includes:
maintenance supplies, printing, vehicles, office equipment, computers, office
supplies, athletic equipment, furniture purchases and leasing, and moving
services.
These offices are also responsible for the procurement of supply and equipment
items in support of the research and clinical laboratories of the University.
Examples of the categories of products purchased include: medical and surgical
supplies, medical and laboratory equipment, laboratory supplies, scientific
supplies and equipment, and all gases. The Health Sciences Center office manages
the Health Sciences Center Storeroom located in the Hutchinson Memorial Building
at 1430 Tulane Ave. and the Central Receiving operation located in the J.
Bennett Johnston Building at 333 S. Liberty St.
Only authorized buyers and purchasing cardholders – up to the limit of their
authority - are authorized to obligate the University to pay for goods or
services. Potential vendors should ensure they have a valid Tulane University
Purchase Order or a Tulane Purchasing card number (Visa account number) before
shipping goods or performing services. Uptown Purchase Order numbers are seven
(7) numeric characters in length. Health Sciences Center Purchase Order numbers
are three (3) alpha characters (the first is “M”) followed by seven (7) numeric
characters. If in doubt, vendors should ask for a copy of the Purchase Order if
the order was placed verbally. Examples of both an
Uptown purchase order and a
Health Sciences Center purchase order
can be viewed here. Tulane University’s tax-exempt letters from the
State of Louisiana
and City of New
Orleans are here. Tulane’s standard terms and
conditions are also available.
Vendors are paid according to the terms and conditions of their individual
purchase order. In most cases those terms are net thirty days. If you have a
payment issue you may contact Accounts Payable at (504) 865-5824.
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